Privacy Policy

Hellenic Initiative, Inc. (“The Hellenic Initiative”) Privacy Policy
Last updated as of [August 12, 2019]

The Hellenic Initiative takes your privacy and the security of your personal information seriously.  Please take a moment to read this Privacy Policy and learn about our general privacy and information security principles.  This Privacy Policy applies to the personal information we obtain about you when you interact with The Hellenic Initiative, including through your use of www.thehellenicinitiative.org (the “Site”), when you connect with us by email or telephone, make a donation, participate in our events, or buy items from our silent auction.  

Who We Are

The Hellenic Initiative gathers and processes your personal information in accordance with the relevant data protection regulations and laws.  This Privacy Policy provides you with important information regarding your rights and our obligations and explains how, why and when we process your personal information.

The Data Protection Officer for The Hellenic Initiative is Maria Papastathi.  If you have any questions regarding this Privacy Policy or any of your rights described herein, please contact our Data Protection Officer as follows:

The Hellenic Initiative
135 E. 57th Street, Floor 14
New York, NY
Attention: Maria Papastathi
E-mail:  maria.papastathi@thehellenicinitiative.org

Personal Information 

The personal information that we collect from you typically includes your: (i) first and last name, (ii) address, (iii) date of birth, (iv) e-mail, (v) telephone number and (vi) occupation.  The Hellenic Initiative may also collect certain information through the use of automated technologies such as cookies or web beacons.  Please read the “Use of Cookies” section below to learn more about these automated technologies.

Use of Personal Information

The Hellenic Initiative uses your personal information for processing your donations, providing you with the information, products or services you have requested and otherwise responding to your requests and inquiries, performing any obligations we may have with you and providing you with customer support services.  We also use the information we obtain for our legitimate interests, including to:

– Communicate with you about our products and services, and send you promotional and other marketing communications (and at any point if you no longer wish to receive any communications from us, please contact our Data Protection Officer).
– Communicate with you about, and administer your participation in, sweepstakes, surveys, events, programs, contests, promotions and other offers;
– Personalize and improve your experience on the Site;
– Operate, evaluate, develop, manage and improve our business, including by operating, administering, analyzing and improving our Site, products and services and researching and developing new products and services; managing and evaluating the effectiveness  of our communications; performing accounting, auditing, billing, reconciliation and collection activities and other internal functions;
– Perform analytics (including market research, trend analysis, financial analysis, and anonymization of personal information);
Protect against, identify and prevent safety and security issues, fraud and other criminal activity, claims and other liabilities; and
– Conduct investigations and comply with and enforce applicable legal requirements, relevant industry standards, and our policies and terms.

We use your personal information for these purposes because we have a legitimate business interest in providing products and services to consumers and other individuals.  When we process personal information for our legitimate interests, we take appropriate measures to ensure that the interests we pursue are balanced with your interests, rights and freedoms, about which we will provide more information upon request.  We will not sell your personal information to third parties in a manner inconsistent with The Hellenic Initiative Vision and Mission Statement.

We may use the information we collect to comply with and enforce applicable legal requirements to which we are subject, and for the establishment, exercise or defense of legal claims, whether in court proceedings or in administrative or out-of-court procedures. 

We also may use the information we collect about you in other ways for which we will provide specific notice at the time of collection and obtain your consent if required by applicable law.

Information Sharing

We may share your personal information with our affiliates.  We may also share your personal information with our service providers who provide services on our behalf, such as data analytics, IT support services and marketing.  In accordance with and as may be required by applicable law, we have entered into legally binding agreements with our service providers that contain limitations on how they use or disclose the information provided to them. 

In accordance with applicable law, we may disclose information about you 

– if we are required to do so by law or legal process (such as a court order or subpoena);
– in response to requests by government agencies, such as law enforcement authorities;
– to establish, exercise or defend our legal rights, including to enforce any agreements we may have with you;
– when we believe disclosure is necessary or appropriate to prevent physical or other harm or financial loss;
– in connection with an investigation of suspected or actual illegal activity; or
– otherwise with your consent.

We also reserve the right to transfer any information we have about you in the event we sell or transfer all or a portion of our business or assets (including, in the event of a merger, acquisition, joint venture, divestiture, dissolution or liquidation) or undergo any corporate restructuring or reorganization.

Data Transfers 

We may transfer your information to our affiliates, subsidiaries and other recipients in countries other than the country in which the information was originally collected.  Those countries may not have the same data protection laws as the country in which you initially provided the information.

Access to Your Personal Information

Where permitted by law, you may request access to personal information that The Hellenic Initiative holds about you.  Should you wish to access the personal information held about you, please let us know by contacting our Data Protection Officer.  We will process that request in line with any local laws and our policies and procedures in place for dealing with such requests. There may, however, be circumstances where we are unable to provide you with access to your personal information.  We may deny or restrict access for legally permissible reasons, such as where it cannot be disclosed for legal, security or other commercial proprietary reasons. Where appropriate, we will advise you of any reason for denying or restricting an access request.

Additionally, if your personal information changes or if you have any questions about how we use your information, please let us know by contacting our Data Protection Officer.

Use of Cookies; DNT

Cookies are text files that contain small amounts of information that we may store on your device when you use our website.  Cookies enable us to monitor website traffic and estimate our audience size and usage pattern as well as allowing us to store information about your preferences to allow us to customize our website according to those preferences.  They also help us to improve our website and deliver a more personalized service. Our website will issue cookies to your device when you log on to the website. Cookies may either be permanent (i.e., remaining on your device until you delete them) or temporary (i.e., remaining only until you close your browser).  Most browsers permit you to reject or delete cookies.

If you do choose to block cookies, you may not be able to use certain features on our website and/or may be required to re-enter information more frequently to use certain services on the website.

Certain web browsers allow you to instruct your browser to send Do Not Track (“DNT”) signals to websites you visit, informing those sites that you do not want your online activities to be tracked.  At this time, our Site is not designed to respond to DNT signals or similar mechanisms from browsers.

Level of Security and Disclaimer

The Hellenic Initiative uses secure systems and implements appropriate technical and organizational measures to safeguard your personal information and protect it against unauthorized or unlawful processing, accidental loss, destruction, or damage.  While we take reasonable measures to protect your personal information, we cannot guarantee the security of your personal information transmitted on our website. You submit your personal information to us at your risk. 

You should also be aware that information sent to us using this website may not be secure in transmission.  Please be aware of this when sending any communications. We cannot (and do not) guarantee absolute security. 

Other Online Services and Third-Party Features

Our Site may provide links to or otherwise enable you to connect with other online services for your convenience and information, and may include third-party features such as apps, tools, widgets and plug-ins (e.g., Facebook and LinkedIn).  These online services and third-party features may operate independently from us.  The privacy practices of the relevant third parties, including details on the information they may collect about you, are subject to the privacy statements of these parties, which we strongly suggest you review.  TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE HELLENIC INITIATIVE IS NOT RESPONSIBLE FOR THE INFORMATION PRACTICES OF ANY THIRD PARTIES THAT ARE NOT OWNED OR CONTROLLED BY US.

Retention of Personal Information

We will keep your personal information for the time period reasonably necessary to achieve the purposes outlined in this Privacy Policy, taking into account applicable statute of limitation periods and records retention requirements under applicable law.

Children’s Personal Information

Our Site is intended for a general, adult audience and is not directed to children.  We do not knowingly collect personal information online from children under the age of 13 or such other age as may be directed by applicable law.  If we become aware that we have collected personal information from a child under 13, we will promptly delete the information from our records.

Terms of Use

This Privacy Policy may be updated periodically, in our discretion, to reflect changes in our privacy practices.  We will post a notice on the Site to notify you of significant changes to our Privacy Policy and indicate at the top of the Privacy Policy when it was most recently updated.  We encourage you to review this Privacy Policy periodically to ensure you are happy with our current privacy practices.  

All users of The Hellenic Initiative’s website agree to abide by the policies contained herein.   

Privileges and Immunities

Nothing in or relating to this Privacy Policy or our website shall be deemed a waiver of any of the privileges and immunities of The Hellenic Initiative.